FAQs

  • When should I expect to get paid and in what format?

    • You should all see this Seminar show up in Workday no later than Monday, January 9, and you should be able to enter your time there.

      • If you do NOT see this appear in Workday, please confirm that you have responded any outstanding emails from HR (may have come from AskHR or Workday@UVA). If this is your first time using Workday, you may need to fill out a new I9.

      • If you have any issues with Workday/time sheets, please contact askhr@virginia.edu.

    • You need to make sure that you submit your time by Friday, January 13th, 2023 in order for you to receive your payment on the check date of January 20th, 2023.

    • You should receive a total of $675:

      • $625 (for wages)

      • $50 (for stipend to cover the course text)

  • What are the attendance, preparation and participation expectations?

    • You should expect to attend all live sessions according to the daily schedule and to participate actively.

    • You will have assigned preparation work (readings, videos, short writing assignments) in advance of each work day.

    • You will have a small "deliverable" due each day M-W (due by 11:59 p.m. on the assigning day).

    • On Thursday, you will submit a portfolio and give a presentation.

    • At some point in the Spring semester, we will contact you for a one-hour follow up session to check in; this will likely take the form of a small group Zoom session. Attendance is mandatory (as part of what we all agreed to in signing up for this Institute). Our working plan is to let this session serve as 1 part check-in (how’s teaching going for you “on the ground”?) and 1 part practical support (typically, we’ve covered a topic in more depth where participants wanted more support, like peer review models). The session will take place around mid-term; we will record for those who absolutely must attend asynchronously. Feel free to be in touch with queries between now and then.

  • What if I need to miss part of this week’s activities?  

    • Emergencies happen. If you have an unavoidable scheduling conflict, please contact your instructors to make arrangements. Please cc: all instructors (ac9we@virginia.edu, heidi.nobles@virginia.edu, and sks9h@virginia.edu) on these messages to speed response times. You can also cc: your group’s GA(s) once you have their contact information.

  • What do I do if my internet goes out?

    • Don't panic. Try to call in using the phone number in the meeting invitation (on Collab). Worst-case scenario, you'll be able to check the Cloud recordings of the sessions later, and you can keep up with the assignments by watching the website/Collab. Sign back in as soon as you're able, and reach out to your instructors via email when you're able. Please cc: all instructors (ac9we@virginia.edu, heidi.nobles@virginia.edu, and sks9h@virginia.edu) on these messages to speed response times. You can also cc: your group’s GA(s) once you have their contact information.

Zoom Tips

 

Some basic Zoom class etiquette if it’s been a while . . .

  • Please mute your mic when you are not talking. Background noise compounds and is distracting.

  • Feel free to wear earphones if you prefer. Earphones can make it easier to hear audio and prevent feedback.

  • Please share your video as much as you are able. We’re striving for an interactive classroom community, and seeing and being seen contributes to the sense of being, however virtually, in the presence of others.

  • Feel free to add your own background to your video.

  • If you need to step away for a few minutes, please change your status (coffee cup or clock icon) and send a chat note to the instructors or designated facilitator about how long you expect to be away. This way we’ll know when we can expect you to return and involve you in activities.

 

How we plan to handle Zoom and what you might expect

  • Recording:

    • All large-group sessions will be recorded and available via Cloud recordings in Collab.

    • All Thursday presentation sessions will be recorded and available via Cloud recordings in Collab.

    • The only sessions that won’t be recorded are the afternoon workshop sessions.

  • Chat function is for participants to share links or comments as needed with the full group, or to send private messages/questions to the co-hosts or facilitators.

  • In large discussions please use the “blue raise hand” gesture or send a note via chat to the designated facilitator/moderator. Please don’t just unmute your microphone and start talking. Also, please don’t raise your physical hand on the video. We have 25 people participating in whole class/main sessions, so it can be hard for instructors or facilitators to manage people talking at the same time as well as difficult to see your physical hand.

  • In breakout rooms and in small group discussions, please try to keep your view on “gallery view” so you can see all the participants’ videos. Feel free to unmute your microphone and start discussion or jump in, but try to be aware of others who might want to talk or haven’t talked yet. Gallery view is not the same as being face to face in a live classroom, but in a small group, you can actually often tell when someone wants to jump into the discussion. In the event of multiple voices, the group moderator/leader will organize discussion.

  • Before presenting or sharing your screen you might want to turn off notification sounds, close applications with pop-up notifications or otherwise tidy up your desktop. It’s uncanny what you can learn from someone’s open browser tabs, background images, email notifications, etc.