FAQs

  • When should I expect to get paid and in what format?

    • You should all see this Seminar show up in Workday as of Thursday, Jan. 13, and you should be able to enter your time there.

      • If you do NOT see this appear in Workday, please confirm that you have responded any outstanding emails from HR (may have come from AskHR or Workday@UVA). If this is your first time using Workday, you may need to fill out a new I9.

    • You need to make sure that you submit your time by Friday, Jan. 14, to be included in this pay period.

      • Link on Workday time entry: https://workday.hr.virginia.edu/workday-essentials

      • You will complete 24 hours during the Seminar.

      • You can go ahead and claim the additional 1 hour before Jan. 14; just know that you’ll need to attend a 1-hour follow-up session during the Spring semester. See below for more information.

    • You should receive 2 payments:

      • $625 (for wages)—Assuming you have settled this item, you should receive this payment on Jan. 21, 2022. (If you experience a delay, you should expect your payment in the next cycle, on Feb. 4.)

      • $50 (for stipend to cover the course text)—You should have received this payment in December. If you have not, please contact Robin Silva at res5g@virginia.edu.

  • What are the attendance, preparation and participation expectations?

    • You should expect to attend all live sessions according to the daily schedule and to participate actively.

    • You will have assigned preparation work (readings, videos, short writing assignments) in advance of each work day.

    • You will have a small "deliverable" due each day T-F (due by 11:59 p.m. on the assigning day).

    • On Friday, you will submit a portfolio and give a presentation.

    • As noted above, we will contact you regarding a one-hour follow-up session (over Zoom) to check in;. Attendance is mandatory (as part of what we all agreed to in signing up for this Institute). Our working plan is to let this session serve as 1 part check-in (how’s teaching going for you “on the ground”?) and 1 part practical support for a teaching item you’re tackling. The session will take place around Spring mid-term; we will hold it via Zoom and record for those who absolutely must attend asynchronously. Feel free to be in touch with queries between now and then.

  • What if I need to miss part of this week’s activities?  

    • Emergencies happen. If you have an unavoidable scheduling conflict, please contact your instructors to make arrangements. Please cc: both instructors (ac9we@virginia.edu and heidi.nobles@virginia.edu) on these messages to speed response times.

  • What do I do if my Internet goes out?

    • Don't panic. Try to call in using the phone number in the meeting invitation (on Collab). Worst-case scenario, you'll be able to check the Cloud recordings of the sessions later, and you can keep up with the assignments by watching the website/Collab. Sign back in as soon as you're able, and reach out to your instructors via email when you're able. Please cc: both instructors (ac9we@virginia.edu and heidi.nobles@virginia.edu) on these messages, to speed response times. 

Zoom Tips

 

Some basic Zoom class etiquette if it’s been a while . . .

  • Please mute your mic when you are not talking. Background noise compounds and is distracting.

  • Feel free to wear earphones. Earphones can make it easier to hear audio and prevent feedback.

  • Please share your video as much as possible. We’re striving for an interactive classroom community, and seeing and being seen contributes to the sense of being, however virtually, in the presence of others. We understand if you need to temporarily turn off your camera for technology or life reasons.

  • If you need to step away for a few minutes, please change your status (coffee cup or clock icon) and send a chat note to the instructors or designated facilitator about how long you expect to be away. This way we’ll know when we can expect you to return and involve you in activities.

 

How we plan to handle Zoom and what you might expect

  • Chat function is for participants to share links or comments as needed with the full group, or to send private messages/questions to the co-hosts or facilitators.

  • In large discussions please use the “blue raise hand” gesture or send a note via chat to the designated facilitator/moderator. We have 24 people participating, so it can be hard for instructors or facilitators to manage people talking at the same time as well as difficult to see your physical hand.

  • In breakout rooms and in small group discussions, please try to keep your view on “gallery view” so you can see all the participants’ videos. Feel free to unmute your microphone and start discussion or jump in, but try to be aware of others who might want to talk or haven’t talked yet. Gallery view is not the same as being face to face in a live classroom, but in a small group, you can actually often tell when someone wants to jump into the discussion. In the event of multiple voices, the group moderator/leader will organize discussion.

  • Before presenting or sharing your screen you might want to turn off notification sounds, close applications with pop-up notifications or otherwise tidy up your desktop. It’s uncanny what you can learn from someone’s open browser tabs, background images, email notifications, etc.